Essential Duties and Responsibilities:
•Daily management of the Procurement team in the performance of their duties relating to the following functions:
•Market Data Administration
•Telecom and Blackberry Administration
•Corporate Travel Administration
•Local procurement governance (processes and procedures)
•Working together with the International Head of BSI Procurement and local management, implement and maintain efficient and optimal Procurement and sourcing processes in consideration of strategic goals, agreed standards, policies, procedures, local regulatory requirements and risk management
•In close cooperation with the Regional Head GS-OR BSI for the Americas, the Head of International Procurement, Global Functional Leads and local management introduce and improve the GS-OR Procurement strategic operations model in North America. In addition, ensure that relevant processes are as efficient and streamlined as possible. Also, align the GS-OR Procurement operations model in North America with that of the Global GS-OR Procurement operations model where feasible and appropriate.
•Develops / implements strategies and business plans consistent with local management and the Global Functional Lead's objectives to provide intelligent solutions to clients and optimize the allocation of resources.
•Establish clear performance goals and targets for the Procurement Team to deliver operational efficiency and appropriate control of risks and costs while maintaining a close cooperation with his direct reports.
•Promote an environment that encourages cooperation, collaboration and creativity to improve cooperation with front and back office departments in New York.
•Efficiently manage the Procurement Team resources in accordance with budgetary constraints.
•In conjunction with the local and global management and HR, manages human resources activities for the Procurement team with respect to: recruiting, hiring, termination, training, professional development, mentoring, counselling, performance evaluations, salary and succession planning.
•Stays up to date with current trends and regulations and implements internal controls to ensure that within the scope of Procurement's responsibility:
•operations are effective and efficient,
•assets are safeguarded,
•audit findings are resolved in a timely and proactive manner
•financial information is reliable and
•applicable laws, regulations, policies, and procedures are complied with.
•Working together with the International Head of BSI Procurement and aligned to local management priorities develop and implement strategies to realise the strategic objectives of Procurement
•Working together with BSI Strategic Sourcing to develop and implement supplier-sourcing strategies to ensure high quality and cost competitiveness across all product categories such as IT, Non-IT, MDS, Telecommunications and Wireless
•Develop strong internal client relationships to understand and meet key business requirements and cost objectives
•Manage key vendor relationships in order manage and mitigate risk and monitor performance
•Working together with the International Procurement Governance & Control Officer, establish a clear understanding of all procurement related policies and guidelines, implement the necessary measures to ensure these are adhered to within the Branch and escalate all issues appropriately
•Ensure all purchasing activity and contract execution is conducted in accordance with the Bank's Competence Guidelines
•Working together with International Procurement Applications & Standards Office manage the local implementation of all procurement change projects
•For all product categories under direct management of procurement e.g. IT, Non-IT, MDS, Telecommunications and Wireless establish and maintain rigorous control of forthcoming contract events such as renewal to ensure appropriate action is taken within the necessary timescales
•Implement and maintain efficient contract administration processes to ensure contract data entered into SAP RM is accurate and entered following the established standards
•Ensure the timely and appropriate execution of all purchase orders
•Point of escalation for internal clients / vendors with regards to purchasing queries
•Ensure local operating procedures are documented according to relevant standards and documentation is up to date
•Day-to-day management of the Contract Administration team
•Day to day management of the Market Data Administration team in performance of their duties e.g. processing service requests/ leaver notifications, maintenance of inventory database, invoice processing & monthly accruals, cost reporting and assisting technical support teams
•Day to day management of Telecoms and Blackberry Administration and provision of user Help Desk services. Review charges for wireless and telecommunication circuits, monitor vendor service levels/performance and provision of management reports as required
•Management of the insurance portfolio for the Americas
•Handling of processing, administration and settlement of all insurance claims
•Providing ongoing risk management analysis and solutions and assist in adapting sound risk models
•Review hold harmless and indemnity clauses in contracts and agreements
•Coordinate and provide reporting of outsourcing information
Corporate Travel Administration
•Manage the day to day operations for travel booking, Corporate Housing, including the FCM outsourced travel service provider function and trip approval tool once implemented
•Review and policing of T&E Policy compliance in regard to the reservations of flights and hotels
•Undergraduate degree required.
•Minimum 7-10 years of related experience, with at least 5 years in a management capacity
•Strong leadership and management experience
•Extensive experience of negotiation, vendor management, best practice, commercial contracts
•Experience of leading / managing / being part of cross-functional project teams
•Extensive operational procurement experience and sound knowledge of all aspects of purchasing procedures, procure to pay processes and controls
•Experience in dealing with senior stakeholders and convincing them of the value add brought through traditional sourcing techniques
•Excellent verbal & written communication skills
•Able to maintain perspective and confidence in face of difficult contract negotiations, tight deadlines and internal expectations
•Some experience in the financial service industry
•Incisive analytical skills in relation to complex contract documents and other documentation
•Self starter and takes initiative, with the ability to work unsupervised and with minimum management direction
•Previous online tender and e-auction experience using Ariba Sourcing
•Knowledge and experience of SAP RM contract management and Ariba applications
•Experience in cooperation in an international environment