Administrative Assistant- Portfolio Management Floater


Company:: Pacific Investment Mgmt Company
Location:: Newport Beach, CA
Job Type:: Full Time
Category:: Wealth Management, Capital Markets, Asset Management


Posted:: 4/5/2013

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Job Description

Job ID: 13501

Position Description:
Team Floater providing support to PM Assistants, TRST and investment professionals.

Duties include but are not limited to:
• Answering telephone calls, taking messages and responding to requests
• Daily report compilation/distribution, word processing, spreadsheet applications
• Copying and distribution of materials for Investment and Shadow Investment Committee meetings
• Make travel arrangements and reservations, prepare itineraries and monitor that follow-up is completed through to submission of travel expense reports
• Assist with PM schedules, maintain meeting room calendars, research requests and other special projects
• Perform various regular and special projects as requested necessitating the gathering and assembling of project material and exercising discretion and judgment appropriate to the successful completion of the project.
• Timely and accurate follow-through on assignments
• Provide vacation/time off support for PMSEC and TRST
• Perform additional duties and tasks as required

Position Requirements:
• Possess knowledge of commonly used business concepts, practices, and procedures
• Ability to work quickly and think clearly under pressure. Must be capable of rapidly changing directions based on trading floor demands.
• Must be able to handle multiple projects, prioritize, and possess excellent time management skills.
• Ability to work independently to complete assignments as well as being an effective team player.
• Must be able to establish and maintain positive working relationships within team as well as other departments. Ability to interface effectively and pleasantly with all levels of management.
• Effective verbal/written communication skills
• Must be able to take initiative and demonstrate willingness to participate in day to day functions.
• Must be able to follow specific instructions and adhere to pre-established guidelines to perform the functions of the position and support other team members as necessary.
• Familiarity with the trading floor and PM support procedures helpful but not mandatory

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